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2020 NABJ Elections Rules and Timeline
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 Overview
 
 Certified Candidates

 Committee Decisions
 
 Candidate Forums
 
Elections Rules and Timeline
 
 Board Position Descriptions
 
 Elections Committee
 
 NABJ Constitution

 NABJ Operating Procedures

 Elections Forms

 VOTE


 

2020 Elections Rules and Timeline

 

 

1. VOTING ELIGIBILITY

 

Lifetime, Professional, Emerging and Alumni may vote for all national executive offices, including president, vice president/broadcast, vice president/print, vice president/digital, secretary, treasurer and parliamentarian. They also may vote for a representative from the region where they live or work. Finally, they may vote on all constitutional amendments.
 
Academic members may only vote for the academic representative on the Board of Directors.
 
Media-Related Professional members may only vote for the media-related professional representative on the Board of Directors.
 
Student members may only vote for the student representative on the Board of Directors.
 
NOTE: Membership renewals must be received by the national office on or before July 6, the pre-registration deadline for the 2020 virtual convention, to vote in this year's elections. 

  

Other Important Dates

  • Feb. 7 – Deadline to submit proposed constitutional amendments to the Parliamentarian. Click HERE to submit an amendment proposal.

  • March 30, 5 p.m. ET – Any member seeking a position must submit a completed declaration packet to the national office. Click HERE to submit a declaration packet.

  • March 30-April 2 – Declaration packets received by Monday, March 30, will be reviewed by the Elections Committee.

  • April 3 – Certification notices will be sent to ALL applicants via email.

  • April 6, 9 a.m. ET – Certified candidates may begin to campaign. Final slate of candidates will be announced to the membership.

  • April 29 – First candidate Spending Disclosure Report due

  • May 14 Treasurers’ campaign forum

  • May 21  Academic Representatives campaign forum

  • May 28 Unopposed candidates campaign forum
    Two dates in June TBA Campaign forums in the Treasurers’ and Academic Representatives’ races

  • June 10  – Second candidate Spending Disclosure Report due

  • July 6 – Membership renewals must be received by the national office on or before July 6, the advertised pre-registration deadline for the annual convention, to vote in this year's elections.

  • July 8  – Third and final Spending Disclosure Reports due

  • July 13 Aug. 7 Electronic voting period

  • Aug. 7, 5 p.m. ET Voting polls close


2. TERMS OF OFFICE

 

Except as provided below in the NABJ Constitution, Section 2(a), terms of office for the board of directors shall be two years. All officers, regional directors and representatives of the organization shall be elected at an annual meeting and may serve in the same office no longer than two consecutive terms. Regional directors who are currently serving in the capacity may file for these offices in the reconfigured regions as long as they have not served two consecutive terms.

(i) The president, vice president-broadcast, vice president-digital, secretary, student representative, region 1 and 3 regional directors shall be elected to two-year terms that will commence in 2015 and expire in 2017.

(ii) The vice president-print, treasurer, parliamentarian, academic representative, media-related representative, region 2 and 4 directors shall be elected to three-year terms that will commence in 2015 and expire in 2018.

(iii) Thereafter, all members of the board of directors (including officers) shall be elected to two-year terms.

 

3. CANDIDATES ELIGIBILITY

 

All candidates must be in good standing with NABJ. Lifetime, Professional and Alumni members may seek the offices of president, vice president/print, vice president/broadcast, vice president/digital, secretary, treasurer, parliamentarian and regional director. Media-Related members may seek the office of media-related representative. Academic members may seek the office of academic representative. College and university student members may seek the office of student representative. Candidates may seek only one office per election. All candidacy eligibility is subject to review by the NABJ Membership and Elections Committees. All candidates must submit a signed candidate's agreement, biography and employment/university verification to the Elections Committee.

 

4. DECLARING CANDIDACY

 

Any member seeking a position on the NABJ Board of Directors, including incumbents, must submit a letter of intent, signed candidate's agreement, biography and employment/university verification (requirements in PDF format), and head shot by 5 p.m. ET, Monday, March 30, 2020.

 

The declaration packet must include the following (In PDF format):


Click
HERE to submit a declaration packet by 5 p.m. ET, Monday, March 30, 2020.

5. CAMPAIGNING

 

Before anyone may campaign for office, he or she must be certified as eligible to seek that office by the 2020 NABJ Elections Committee and receive by email a letter signed by the committee chairwoman confirming eligibility. Anyone who engages in campaigning prior to being certified will be in violation of the rules and regulations of the 2020 elections process (and subject to disciplinary action). Campaigning by certified candidates may begin upon certification by the Elections Committee.

 

Campaigning includes:

  • Mailings soliciting support

  • E-mails soliciting support

  • Phone calls soliciting support

  • Web and social networking sites promoting prospective candidates and their platforms

  • Soliciting support at regional conferences or chapter meetings

  • Declaring candidacy in a public forum, including local chapter events

** Campaigning via any official communications tool of NABJ is strictly prohibited. The organization’s official communications tools include, but are not limited to:

  • NABJ Listserv

  • NABJ Twitter (@nabj)

  • NABJ Task Force and Group listservs

  • NABJ Facebook page

Questions presented to candidates via official communications avenues should be answered privately or through another appropriate forum (campaign website, campaign social media, etc.).

 

Candidates may not use the NABJ logo on any campaign materials. Candid photographs of a candidate taken at an NABJ event, in which the NABJ logo may appear on banners, signs, etc. may be used, subject to review by the Elections Committee.

 

Candidates also are prohibited from using the moniker “NABJ” in website names and social media tools without specific reference to the candidate and/or a recognized campaign slogan. For example: #NABJ or #NABJ19 would be ruled as unacceptable.  #MFC4ward would be ruled acceptable.

All website names and social media tools are subject to review by the Elections Committee.

 6. CAMPAIGN SPENDING LIMITS

  • Executive Board: $7,000 per candidate

  • Academic or Media Related Professional Representatives: $7,000 per candidate

  • Regional Directors: $4,500 per candidate

  • Student Representative: $2,500 per candidate

 

7. SPENDING DISCLOSURE REPORTS

 

Candidates for NABJ office must report all of the money spent on their campaign. This online form must be used to list campaign-related expenses and donations. In addition to the money actually spent, each candidate also must list realistic estimates for the value of in-kind services and gifts. No other form will be accepted.

 

You are required to submit these reports and financial statements three times in 2020 – April 29, June 10 and July 8. All documents must be received by 5 p.m. ET on these dates or be considered late. All disclosure reports will be collected by the national office and forwarded to the Elections Committee.

 

The first form should cover any campaign expenditures since certification of your candidacy through April 29. Subsequent forms should cover expenditures since the previous filing. The reports should include a summary of the campaign activities engaged in during the reporting period, an accounting of money raised and acquired during the period and a list of all expenses related to campaign activities.

 

Any late or non-filed reports will be in violation of campaign rules.

 

Items that should be reported include, but are not limited to:

  • Airline tickets

  • Printing

  • Postage

  • Conference registrations

  • * Hotel accommodations

  • Entertainment and meals for potential supporters

  • Frequent flyer miles

  • Cost of designing and maintaining campaign-oriented websites

  • ** Emails/Phone calls

  • In-kind donations

  • *** Corporate contributions

  • *** Campaign materials, including brochures, buttons, hats, mugs and other memorabilia


Please Note:

* Costs related to attending the national convention will not be counted against the spending cap. The cost of attending the regional conference for the region where you live or work will not be counted against you. Expenses for all other regional conferences attended by candidates will count against the spending limit if the candidate engages in any type of campaigning while at a conference. A candidate may only use the regional conference spending exemption for one regional conference in which he or she works or lives.

** Costs of e-mail accounts used for campaigning will not count against the spending cap. Broadcast messages sent via email will not count against the cap. Campaign websites, whether operated by the candidate or his or her supporters, shall count against the cap.

*** Candidates must estimate the cost of in-kind donations and services, which will be counted against the spending limit. For example, if your company prints and mails fliers in support of your campaign, you must report the expenses as if you had paid for it. However, such expenses can be itemized at rates lower than market value, if such company discounts are available to all editorial employees of the corporate entity providing the service or donation.

8. CANDIDATES FORUM

National Candidates Forum
Thursday, Aug. 9, 2020 (Time, Room location TBD)
Washington Marriott Wardman Park

NOTE: Additional candidates’ forums may be scheduled as opportunities arise.

Click HERE to download a copy of the Guidelines for Candidates Forums

9. VIOLATIONS

All allegations of campaign violations must be signed and in writing. Anonymous complaints will not be accepted. The Elections Committee will review alleged violations. Confirmed violations will be published in the NABJ Journal and E-News Bulletins; circulated through the NABJ listserv, the NABJ website, membership mailings, Elections Day fliers or posters; and/or any other means to reach the membership. Confirmed violations may also result in deductions to one’s spending limits.

10. ONLINE CAMPAIGNING GUIDELINES

In an effort to keep NABJ's election process fair and impartial, the Elections Committee has developed the following guidelines for online campaigning. This includes candidates' participation in NABJ-affiliated listservs on Yahoo, NABJ-affiliated blogs, participation in NABJ-affiliated accounts on Facebook and Twitter, NABJ-affiliated groups on LinkedIn and all forms of electronic communication.

  • Candidates are prohibited from initiating or engaging in campaign-related conversation on the listservs, Facebook pages or Twitter accounts affiliated with NABJ. This includes — but is not limited to — endorsements, comments about a candidate or candidates, and referring to a person — directly or indirectly — as a candidate for a particular office.  Election-related discussion on NABJ-affiliated listservs, blogs, Facebook pages and via Twitter will be regulated by the assigned moderators, who will be informed of the online campaigning guidelines. Any invitations to candidates to share platforms with members of an NABJ-affiliated listserv, Facebook group or Twitter account, or via an NABJ affiliated blog, shall be extended to all relative candidates to provide fair and equal access.

  • Candidates may not write posts for any NABJ-affiliated blog that mentions their candidacy for NABJ office, endorse other candidates for office or denounce other candidates for office.

  • The name and email of Campaign Manager for certified candidate must be emailed to the Election Chair,  for the record, no later than 14 days after certification. Any changes during the election cycle should updated immediately.

  • Each member of the Elections Committee shall be assigned no more than two of the largest NABJ-affiliated listservs to monitor on a daily basis. If it applies, committee members also will monitor the Facebook pages, blogs and/or Twitter accounts of the NABJ-affiliated group connected to their assigned listserv(s). If a violation to any of these guidelines happens, the Elections Committee monitor will contact the violator and ask him or her to cease. The monitor (on behalf of the committee) will send an email out to the listserv informing/reminding members of the rules. The monitor (on behalf of the committee) also will record the violation and send a copy of the violation to the Elections Committee.

  • If an NABJ member who is a candidate for office continues to violate these guidelines after two warnings from an Elections Committee monitor, the member and the candidate will be blocked from the listserv, NABJ Facebook page and/or Twitter account. If a candidate for office continues to violate these guidelines after two warnings from an Elections Committee monitor, the candidate may have his/her/their candidacy revoked.

  • Members suspecting violations may contact the Elections Committee and respective listserv moderator with details of the suspected violation. The Elections Committee, in conjunction with listserv/blog/Facebook page/Twitter account coordinators involved, will review each suspected violation as it arises. The review will include communication with the accuser and with the suspected violator to determine whether an actual violation has taken place.

 

Social Media

  • Candidates have the option of creating their own campaign-related blogs and/or Instagram/Twitter accounts, created, designed and launched exclusively for their campaigns.

  • Each candidate has the option of creating his/her own campaign-related Facebook Page -- not Facebook Profile - created, designed and launched exclusively for the campaign.
  • Candidates have the option of creating their own campaign-related websites created, designed and launched exclusively for their campaign.

  • Campaign managers on file with the Elections Committee and those who have publicly endorsed are strictly prohibited from managing any NABJ-related email and/or social media profile or account, including social media profiles representing NABJ committees and task forces.

  • Campaign debate/forum moderators are extensions of the Elections Committee and must follow committee guidelines.


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