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2014 Convention - NABJ Corporate Partner Benefits
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NABJ Corporate Partner Benefits
Requirements and Deadlines


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Thank you for agreeing to partner with the National Association of Black Journalists (NABJ) for our 39th Annual Convention and Career Fair, July 30-August 3 in Boston, MA. The NABJ Convention and Career Fair is the premier venue for journalism education and career development for the nation’s foremost leaders in media, communications, business, arts & entertainment, and technology.

 

Please review your sponsorship agreement letter for specifics on your complete partnership benefits package. You may also review general sponsor benefits in the NABJ 2014 Corporate Participation Guide.

 

If you have any questions, please do not hesitate to call or email Denise M. Brooking NABJ, Director of Development, at dbrooking@nabj.org or 301.405.6986.

 

 

The submission deadline for all corporate partner benefit materials is July 1, 2014.

 

NABJ will not accept any material after this deadline and

cannot guarantee fulfillment of your sponsorship benefits.

 

 

Logo

Please submit a high-resolution company logo to be used on all Convention materials. Standard image formats (.jpg, .png, etc) and vector formats (.ai, .eps, .psd, etc) are acceptable. Please title the document "[COMPANY NAME] – LOGO” and submit the file to sponsors@nabj.org with the subject “NABJ 2014 Convention – [COMPANY NAME] logo.”

 

Complimentary Convention Registration

If your sponsorship level includes complimentary registration, please complete the Corporate Representative Form. Please review your sponsorship agreement letter to determine the number of complimentary registrations and special event tickets that are included in your particular benefits package.   All company convention registration forms should be submitted to sponsors@nabj.org. Please title the documents "[COMPANY NAME] – CONV REG” with the subject “NABJ 2014 Convention – [COMPANY NAME] CONV REG.”  All special event tickets will be delivered at Convention Registration to the primary contact as indicated on the Corporate Representative Form.

 

If you would like to purchase additional registrations or special event tickets, please contact Veronique Dodson at vdodson@nabj.org or 301.405.0554.


Exhibit Booth

If your sponsorship level includes complimentary exhibit booth, please complete an exhibit booth contract according to your sponsorship level and return via email to sponsors@nabj.org. Please put "NABJ 2014 Convention [COMPANY NAME] Exhibit Booth Registration" in the email subject line.

 

Please review your sponsorship agreement letter to determine the number of complimentary booths that are included in your benefits package. An exhibit contract must be completed to reserve your space. Note that we assign booths on a first-come, first-served basis, so act quickly to ensure the location you want.

 

If you would like to purchase exhibit space or for additional information about exhibit booths, please contact Veronique Dodson at vdodson@nabj.org or 301.405.0554.

 

Convention Briefcase Insert

Please send an electronic sample of your suggested insert to sponsors@nabj.org with "NABJ 2014 Convention – [COMPANY NAME] Briefcase Insert” in the email subject line.

 

Once NABJ approves your proposed convention briefcase insert, the convention shipping address along with labeling instructions for your materials can be accessed. Please note that we will need a minimum of 2,500 of your inserts to include in the convention briefcase.

 

If you cannot send your insert digitally, please mail a hard copy to Denise Brooking at the National Office by the deadline date of July 1, 2014.

Convention Briefcase Insert (SAMPLE DEADLINE: JULY 1, 2014; SHIPMENT DEADLINE: JULY 18, 2014):
Inserts received after July 28th will not be included in the bags. Ship all boxes to the address listed below.

National Association of Black Journalists
ATTN: BAG INSERT
c/o Alliance Exposition/UPS Freight/UPS SCS
280 Eastern Ave.
Chelsea, MA 02150


Please forward the shipping tracking information for your shipment to sponsors@nabj.org and carbon copy jbryant@nabj.org.

 

Advertisement

If your sponsorship level includes a complimentary or discounted advertisement, reserve your ad space by sending a digital version of your ad to sponsors@nabj.org. Please put "NABJ 2014 Convention – [COMPANY NAME] Advertisement” in the email subject line. If your ad is discounted, NABJ will send an invoice for the remaining balance. If you have any questions regarding print advertisements, please contact Lisa Waldschmitt at lwaldschmitt@nabj.org or 301-405-2592.

Print Advertisements

Conference Program Book

Full page: 8.5”w x 11”h

Half page: 8.5”w x 5.5”h

 

Salute to Excellence Program Book

Full page: 5”w x 10”h

Half page: 5”w x 5”h

 

NABJ Monitor

Full page: 11”w x 11.5”h

Half page vertical: 5.5”w x 11.5”h

Half page horizontal: 11”w x 5.75”h

 

 

All advertisements must include 1/8” bleeds and crop marks.

 

High resolution PDF is the preferred format for submission but other image formats are acceptable. Please contact the NABJ National Office for more information on other acceptable formats. Photocopies, facsimiles, and incomplete or corrupted electronic files will not be accepted.

Video Advertisements

NABJ-TV

SD 16x9  – QuickTime file using DV/DVCPro NTSC codec

HD – QuickTime file using DVCPro HD codec.

 

Please send a link to the file on your company’s ftp or a third party hosting site such as dropbox.com to sponsors@nabj.org with the subject line NABJ 2014 Convention – [COMPANY NAME] NABJ-TV Ad.”

 

NABJconvention.org

Please submit your 15-second video as either a Quicktime or Flash video by Friday, May 4.  Please send a link to the file on your company’s ftp or a third party hosting site such as dropbox.com to sponsors@nabj.org with the subject line “NABJ 2014 Convention – [COMPANY NAME] NABJconvention.org Ad.”

 

E-blast

If your sponsorship level includes a complimentary e-blast, please email a 600px wide by 700px high image or 350 words of text to sponsors@nabj.org. Please include any urls or hyperlinks.

 

Please send your e-blast by the dates below. E-blasts will be sent within a two week period from each deadline date.

 

Friday, May 16

Friday, May 30

Friday, June 13

Friday, June 20

 

Hotel

NABJ is not responsible for reserving hotel accommodations. Please make your reservations directly with the Boston Sheraton by July 27, 2014 to qualify for NABJ’s discounted room rate of $179/night plus tax. When you call the hotel, be sure to identify yourself as an attendee of the NABJ Convention & Career Fair.

 

If you are having difficulty securing a room at the above discounted rate, contact Jannice Hodge at 301-405-0717 or jhodge@nabj.org.

 

The NABJ Group Rate is only available until July 27, 2014 or until the hotel is sold out.

 

Boston Sheraton

39 Dalton Street

Boston, MA 02199

(617) 236-2000

 


 

Cancellation Policy

Cancellations of corporate partnership agreements received prior to June 1, 2014 will be accepted but will be subjected to a service charge of $500.

 

In the event that the 2014 NABJ Convention and Career Fair is cancelled, postponed, or abandoned in part, the limit of claim for damages and/or compensation by the sponsor shall be the return of the prorated amount for the specific event(s).

 

Disclaimer

As a non-profit professional and educational organization, NABJ greatly appreciates corporate and foundation support for its goals, programs and activities.  Acceptance by NABJ of any financial or in-kind contribution from our partners or funders does not constitute an endorsement of their policies, products or services. There should be no expectation on the part of our partners or funders for any special treatment in news or media coverage. Likewise, as we welcome input from our partners, NABJ retains final approval of all topics of discussion, selection of panel experts, and other aspects of creative control regarding sponsored events.

 

 

Thank you once again for your support of NABJ and we look forward to greeting you in Boston!

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