Thank you for
agreeing to partner with the National Association of Black Journalists (NABJ)
for our 39th Annual Convention and Career Fair, July 30-August 3 in
Boston, MA. The NABJ Convention and Career Fair is the premier venue for
journalism education and career development for the nation’s foremost leaders
in media, communications, business, arts & entertainment, and technology.
Please review your sponsorship agreement letter for
specifics on your complete partnership benefits package. You may also review
general sponsor benefits in the NABJ 2014 Corporate Participation Guide.
If you have any
questions, please do not hesitate to call or email Denise M. Brooking NABJ,
Director of Development, at email@example.com or 301.405.6986.
The submission deadline
for all corporate partner benefit materials is July 1, 2014.
NABJ will not accept any
material after this deadline and
cannot guarantee fulfillment
of your sponsorship benefits.
Please submit a high-resolution
company logo to be used on all Convention materials. Standard image formats
(.jpg, .png, etc) and vector formats (.ai, .eps, .psd, etc) are acceptable.
Please title the document "[COMPANY
NAME] – LOGO” and submit the file to firstname.lastname@example.org
with the subject “NABJ 2014 Convention –
[COMPANY NAME] logo.”
Complimentary Convention Registration
If your sponsorship level includes complimentary
registration, please complete the Corporate Representative Form. Please review
your sponsorship agreement letter to determine the number of complimentary
registrations and special event tickets that are included in your particular
benefits package. All company
convention registration forms should be submitted to email@example.com. Please title the documents "[COMPANY
NAME] – CONV REG” with the subject “NABJ 2014 Convention – [COMPANY NAME] CONV
REG.” All special event tickets will be delivered at Convention Registration
to the primary contact as indicated on the Corporate Representative Form.
If you would like to
purchase additional registrations or special event tickets, please contact
Veronique Dodson at firstname.lastname@example.org or 301.405.0554.
If your sponsorship level includes complimentary exhibit
booth, please complete an exhibit booth contract according to your sponsorship
level and return via email to email@example.com.
Please put "NABJ 2014 Convention
[COMPANY NAME] Exhibit Booth Registration" in the email subject line.
Please review your sponsorship agreement letter to determine
the number of complimentary booths that are included in your benefits package.
An exhibit contract must be completed to reserve your space. Note that we
assign booths on a first-come, first-served basis, so act quickly to ensure the
location you want.
If you would like to
purchase exhibit space or for additional information about exhibit booths,
please contact Veronique Dodson at firstname.lastname@example.org or 301.405.0554.
Convention Briefcase Insert
Please send an electronic sample of your suggested insert to
email@example.com with "NABJ 2014 Convention – [COMPANY NAME]
Briefcase Insert” in the email subject line.
Once NABJ approves your proposed convention briefcase
insert, the convention shipping address along with labeling instructions for
your materials can be accessed. Please
note that we will need a minimum of 2,500 of your inserts to include in the
If you cannot send
your insert digitally, please mail a hard copy to Denise Brooking at the
National Office by the deadline date of July 1, 2014.
Convention Briefcase Insert (SAMPLE DEADLINE: JULY 1, 2014; SHIPMENT DEADLINE: JULY 18, 2014): Inserts received after July 28th will not be included in the bags. Ship all boxes to the address listed below.
National Association of Black Journalists
ATTN: BAG INSERT
c/o Alliance Exposition/UPS Freight/UPS SCS
280 Eastern Ave.
Chelsea, MA 02150
Please forward the shipping tracking information for your shipment to firstname.lastname@example.org and carbon copy email@example.com.
If your sponsorship level includes a complimentary or
discounted advertisement, reserve your ad space by sending a digital version of
your ad to firstname.lastname@example.org. Please put
"NABJ 2014 Convention – [COMPANY
NAME] Advertisement” in the email subject line. If your ad is discounted,
NABJ will send an invoice for the remaining balance. If you have any questions regarding print advertisements, please
contact Lisa Waldschmitt at email@example.com or 301-405-2592.
Full page: 8.5”w x 11”h
Half page: 8.5”w x 5.5”h
Excellence Program Book
Full page: 5”w x 10”h
Half page: 5”w x 5”h
Full page: 11”w x 11.5”h
Half page vertical: 5.5”w x 11.5”h
Half page horizontal: 11”w x 5.75”h
must include 1/8” bleeds and crop marks.
High resolution PDF is the preferred format for submission but
other image formats are acceptable. Please contact the NABJ National Office for
more information on other acceptable formats. Photocopies, facsimiles, and
incomplete or corrupted electronic files will not be accepted.
SD 16x9 – QuickTime file using DV/DVCPro NTSC codec
HD – QuickTime file using DVCPro HD codec.
Please send a
link to the file on your company’s ftp or a third party hosting site such as
dropbox.com to firstname.lastname@example.org with the subject line “NABJ 2014 Convention – [COMPANY NAME] NABJ-TV Ad.”
Please submit your 15-second video as either a Quicktime or
Flash video by Friday, May 4. Please send a link to the file on your
company’s ftp or a third party hosting site such as dropbox.com to
email@example.com with the subject line “NABJ
2014 Convention – [COMPANY NAME] NABJconvention.org Ad.”
If your sponsorship level includes a complimentary e-blast,
please email a 600px wide by 700px high image or 350 words of text to firstname.lastname@example.org. Please include any urls
Please send your e-blast by the dates below. E-blasts will
be sent within a two week period from each deadline date.
Friday, May 16
Friday, May 30
Friday, June 13
Friday, June 20
NABJ is not
responsible for reserving hotel accommodations. Please make your
reservations directly with the Boston Sheraton by July 27, 2014 to qualify for NABJ’s discounted room rate of
$179/night plus tax. When you call the hotel, be sure to identify yourself as
an attendee of the NABJ Convention
& Career Fair.
If you are having
difficulty securing a room at the above discounted rate, contact Jannice Hodge
at 301-405-0717 or email@example.com.
The NABJ Group Rate is only available until July 27, 2014 or
until the hotel is sold out.
39 Dalton Street
Boston, MA 02199
corporate partnership agreements received prior to June 1, 2014 will be
accepted but will be subjected to a service charge of $500.
In the event that the 2014 NABJ Convention and Career Fair
is cancelled, postponed, or abandoned in part, the limit of claim for damages
and/or compensation by the sponsor shall be the return of the prorated amount
for the specific event(s).
DisclaimerAs a non-profit professional and educational organization,
NABJ greatly appreciates corporate and foundation support for its goals,
programs and activities. Acceptance by
NABJ of any financial or in-kind contribution from our partners or funders does
not constitute an endorsement of their policies, products or services. There
should be no expectation on the part of our partners or funders for any special
treatment in news or media coverage. Likewise, as we welcome input from our
partners, NABJ retains final approval of all topics of discussion, selection of
panel experts, and other aspects of creative control regarding sponsored
Thank you once again for
your support of NABJ and we look forward to greeting you in Boston!