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NABJ Request for Proposals
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NABJ Request for Proposals

 



2017 NABJ Convention & Career Fair
Request for Audio Visual Services Company Proposals
Deadline: Monday, May 15, 2017 5:00 PM EST 


The National Association of Black Journalists (NABJ) is an organization of journalists, students and media-related professionals that provides quality programs and services to and advocates on behalf of black journalists worldwide. Founded by 44 men and women on December 12, 1975, in Washington, D.C., NABJ is the largest organization of journalists of color in the nation. Many of NABJ's 3,000 members also belong to one of the dozens of professional and student chapters that serve black journalists nationwide.

NABJ holds an annual convention and career fair each summer with dozens of plenary sessions and workshops for professional development. The career fair draws hundreds of recruiters and is among the best means of finding a job in the industry. At the annual Salute to Excellence Award Dinner, special recognition honors (Lifetime Achievement, Journalist of the Year, Community Service, etc.) are bestowed at each convention.

Submission Instructions

NABJ is accepting bids for our annual convention production support needs. NABJ will consider in-house as well as outside vendors.

The convention takes place on August 9 – 13, 2017 at the Hilton New Orleans Riverside in New Orleans, LA. NABJ will utilize the Grand Ballroom. Submitters should review the website for space specifications.

Please submit your bid by Monday May 15, 2017 at 5:00 p.m. EST.
It should be emailed to RFP@nabj.org with the subject line “Audio Visual Services.”

PDF document you submit on the application should be addressed as follows:

National Association of Black Journalists
1100 Knight Hall, Suite 3100
College Park, MD 20742
Phone: (301) 405-0248
Fax: (301) 314-1714

Please itemize your bid and include any support service costs, i.e. electricity or audio patches.

Decision Process

The following factors will be considered in the RPF process:

· Responsiveness

· Timeliness

· Availability for 45 min. Q/A session

· Creativity, flexibility and willingness to ask questions

Production Responsibilities

I. The Production Company is responsible for sound and video projection including:

  • All technical needs associated with Image (Image Magnification) during events that will take place in the big ballroom(s). To include cameras, camera personnel, staging and lighting for all shows:
    • Plenary Sessions
    • Salute to Excellence Awards Dinner
    • Gospel Brunch
    • Special large ballroom programming
  • 2-3 studio configured hard cameras, camera operators
  • All direction and technical direction of large scale productions (rundowns to be provided by producers)
  • Graphics package for convention and large meal events (convention logo, lower third supers/chyron, sponsor logos, speaker headshots, etc.)
  • Graphics /Chyron operator for Plenary Sessions, Gospel, & Salute to Excellence
  • Produce packages for Salute to Excellence TRT 1:30 or less (scripts and all video elements).
  • Produce taped elements for opening session TRT and format TBD
  • Hand-held and lavaliere microphones for panel discussions at ballroom events
  • Teleprompter for main podium, teleprompter operator. PRESIDENTIAL style teleprompter! Only needed for Opening Ceremony, Salute to Excellence & Gospel Brunch, NOT needed for Plenary Session.
  • Headsets for Director, crew and producers
  • 2- large screens
  • Stage set-up and dressing
  • Stage lighting
  • All media playback equipment (dvd, tape, cd, machines, etc.)
  • All productions should be recorded live to tape and later transferred to DVD and portable drive for NABJ (two copies)
  • Post production activities as agreed in discussions with NABJ prior to contract signature.

II. Projection Requirements: The following are projection system recommendations. Please indicate in your bid the projection system you will be supplying.

Small sized rooms
projection distance: 10-12 feet
screen size: at least 8' diagonal
resolution: XGA (1024 x 768)
Minimum Brightness: 2,500 lumens

Medium sized rooms
projection distance: 14-20 feet
screen size: at least 10' x 12'
resolution: XGA (1024 x 768)
Minimum Brightness: 3,000 lumens

Large sized rooms
projector count: 2
projection distance: 14-20 feet
screen size: at least 12' x 16'
resolution: XGA (1024 x 768)
Minimum Brightness: 5,000 lumens

The above represents minimum requirements. Contractor should provide the best available equipment for the room size/event.

Preliminary Schedule

This is preliminary schedule of Marriott Ballroom Salon 2/3 events. The schedule is subject to change.

Tuesday

8/7

8:00 AM

11:59 PM

PRODUCTION LOAD IN/SET UP

Wednesday

8/9

9:00 AM

11:00 AM

Opening Ceremony/Welcome Ceremony

Thursday

8/9

9:30 AM

10:45 AM

Newsmaker Plenary

 

 

 

 

 

Friday

8/11

12:30 PM

2:30 PM

Hall of Fame Luncheon

Saturday

8/12

6:00 PM

10:00 PM

2016 NABJ Salute to Excellence Awards Gala

Sunday

8/13

8:00 AM

10:00 AM

NABJ Gospel Brunch

Sunday

8/13

11:00 AM

3:00 PM

PRODUCTION TEAR DOWN/MOVE OUT


Breakout Rooms – Include in your bid, a separate cost for approximately 10-12 with screen projector, computer/laptop (optional).

Pricing

NABJ is seeking a discounted, volume pricing agreement.

Any outside vendors are responsible for patch fees. Patch fees should be listed as a separate line item but not included in the overall pricing.

NABJ’s decision will be based on competitive pricing, inventory availability, customer service, and client references. 


2017 NABJ Convention & Career Fair
Request for Proposals

 (VIDEO VIGNETTE PRODUCTIONS)

Deadline: Friday, April 28, 2017 5:00 PM EST 

  

The National Association of Black Journalists (NABJ) is an organization of journalists, students and media-related professionals that provides quality programs and services to and advocates on behalf of black journalists worldwide. Founded by 44 men and women on December 12, 1975, in Washington, D.C., NABJ is the largest organization of journalists of color in the nation. Many of NABJ's 3,000 members also belong to one of the dozens of professional and student chapters that serve black journalists nationwide.

NABJ holds an annual convention and career fair each summer with dozens of plenary sessions and workshops for professional development. The career fair draws hundreds of recruiters and is among the best means of finding a job in the industry. At the annual Salute to Excellence Award Dinner, special recognition honors (Lifetime Achievement, Journalist of the Year, Community Service, etc.) are bestowed at each convention.

Submission Instructions

NABJ is accepting bids for our annual convention production support needs.

The convention takes place on August 9 – 13, 2017 at the Riverside Hilton Hotel in New Orleans, LA.

Please submit your bid by Friday, April 28, 2017, at 5:00 p.m. EST.

The document you submit on the application should be addressed as follows:

National Association of Black Journalists
1100 Knight Hall, Suite 3100
College Park, MD 20742
Phone: (301) 405-0248
Fax: (301) 314-1714

It should be emailed to RFP@nabj.org with the subject line “Vignette Videos.”

Please itemize your bid.

Production Responsibilities

I.             The Production Company is responsible for sound and video vignettes with High Definition  resolution/quality as indicated below.

  • write, edit and produce 12-15 vignettes (time varies up to 2:30, two minutes 30 seconds, each.)
  • create animated convention logo (bug)
  • create lower-third template
  • create animation/stinger
  • create fullscreen billboards (with partner logo)
  • produce award winner package (full screens with text, track, video and music)

All Vignettes are to be completed by July 1, 2017.

NABJ’s decision will be based on competitive pricing, customer service, and client references.

Reply to RFP@nabj.org.  Respondents must include “Vignette Videos” in their subject line when submitting the bid.

 



NABJ RFP for Communications Consultant (Part-time)
Deadline: Monday, April 17, 2017 5:00 PM EDT

 

NABJ RFP for Communications Consultant (Part-time)
Monday, April 17, 2017 5:00 PM EDT

The National Association of Black Journalists (NABJ) is requesting proposals for providing services as outlined below under Scope of Work. Applicants must indicate “Part-time Communications Consultant,” in the subject line of their email. The duration of the contracted position is 60 to 90 days.

Preferred Qualifications

  • Documented experience in areas as outlined in the Scope of Work
  • Three references that address applicant’s expertise and interpersonal skills
  • College degree required
  • Resume required
  • Must be able to work under pressure of deadlines with multiple projects

Applicant may work remotely or at the NABJ offices at the University of Maryland, College Park, MD. NABJ is a 24/7 organization as we reflect our membership, which is primarily journalists who respond to breaking news. Availability outside of normal office hours is required.

Your bid, including renumeration requirements, should be submitted by April 17, 2017 before 5:00 pm ET to: RFP@nabj.org

SCOPE OF WORK

COMMUNICATIONS MANAGER

  •  Writes NABJ news releases to reflect association news
  •  

    Assists with managing day-to-day written responses to stories about the organization and membership ie. promotions, awards, upcoming events

  •  

    Crafts and writes proactive responses to help keep NABJ on message with advocacy and other media issues

  •  

    Publishes content on multiple social media platforms

  •  

    Crafts e-blasts to membership on regular schedule and posts to website

  •  

    Works with staff, communications committee and President as needed

  • Other communications activities as needed

NABJ History and Mission:

NABJ is an organization of journalists, students, academics and media professional.  It is the largest organization of journalists of color.  The organization advocates on behalf of black journalists worldwide. Forty-four men and women founded NABJ on Dec. 12, 1975, in Washington, D.C. Many of NABJ's members also belong to one of the professional and student chapters that serve black journalists nationwide. 

NABJ is committed to the following:

  • Strengthening ties among black journalists
  • Sensitizing all media to the importance of fairness in the workplace for black journalists
  • Expanding job opportunities and recruiting activities for veteran, young and aspiring black journalists, while providing continued professional development and training
  • Increasing the number of black journalists in management positions and encouraging black journalists to become entrepreneurs;
  • Fostering an exemplary group of professionals that honors excellence and outstanding achievements by black journalists, achievement in the media industry as a whole, particularly when it comes to providing balanced coverage of the black community and society at large.

     

National Association of Black Journalists

1100 Knight Hall, Suite 3101
College Park, MD   20742
T: 301-405-0248
F: 301-314-1714

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